How Prakriti School simplified its most complex fee operations with Collexo
A case study
Prakriti School, known for its progressive and experiential-learning model, needed a smarter way to manage one of the most dynamic fee structures, spanning daycare, bridge programs, regular school, varied payment frequencies, transport variations, and mid-session enrollments.
This case study breaks down how Prakriti transformed a heavily manual, time-consuming workflow into a seamless, automated, and parent-friendly fee system using Collexo’s unified payment cloud. Discover how the school now operates with complete transparency, accuracy, and zero disruptions, even with constantly changing fee scenarios.
What’s in it for you?
Through this case study, you will learn how Prakriti School used Collexo to:
- Automate complex fee structures without rebuilding existing systems
- Manage dynamic scenarios like mid-session enrollments, transport changes, waivers, and adjustments effortlessly
- Improve parent experience with clear invoices, transparent breakdowns, and instant reminders
- Save several hours of manual reconciliation for the accounts team
- Achieve complete accuracy in fee scheduling, invoicing, and tracking
Frequently Asked Questions
Get answers to frequently asked questions about everything we do.Collexo® is NoPaperForms’ Operating System for Fee Collections and Payments and its embedded payments platform, enabling educational organisations to collect, manage, reconcile and report student-related payments through a unified platform.
It is not a payment gateway. Collexo integrates with licensed payment partners and payment gateways, while NoPaperForms provides the software and technology layer that manages the education-specific fee collection and payment workflows, across multiple fee heads and instalments, with scholarships, concessions and refunds, while every transaction reconciles back to the individual student.
Collexo serves as the financial system of record for fee collection and payment workflows, extending Meritto’s enrollment journey into payments and collections. It also includes Pixi™, a co-branded prepaid payment instrument that combines campus identity, access, payments and transit, issued by Transcorp International Limited with Collexo acting as the co-branding and technology partner.
Collexo brings fee collection and payment workflows onto one unified platform. Schools can configure fee structures and payment schedules, generate invoices, manage collections, send reminders, track payments and reconcile transactions without relying on disconnected or heavily manual processes.
For schools managing complex fee structures, this helps keep student fee records, collections and reconciliation connected as fee scenarios change.
Yes. Collexo enables schools to configure different fee schedules and payment frequencies across grades, programmes and student categories, including monthly, quarterly, annual and other defined schedules.
This allows schools to manage different payment plans while keeping the corresponding student fee records and collections connected within the same system.
Collexo helps schools create adjusted fee schedules for students joining during an academic session. Applicable charges can be configured according to the student’s joining date and fee structure, helping schools manage prorated fees, exclude charges that do not apply and maintain accurate future payment schedules.
This reduces the manual recalculation typically required when a student joins after the academic session has already begun.
Yes. Collexo enables schools to communicate upcoming and outstanding fee obligations through reminders and payment links, while giving parents greater clarity into fee schedules and applicable charges.
By connecting payment communication with the underlying student fee record, schools can make the collection process easier to manage for their teams and easier to complete for parents.
Collexo helps schools bring fee management, collections, reconciliation and reporting onto one connected system. This can reduce manual work for accounts teams, improve visibility into receivables, simplify complex fee configurations and make changing scenarios such as mid-session admissions, fee adjustments and different payment schedules easier to manage.
By maintaining connected student and payment records, Collexo also helps schools create more consistent fee operations for both their teams and parents.
