Nowadays, efficient data management is crucial to ensure the efficiency of any business. Especially, for an educational organization dealing with a bulk amount of student data, having a comprehensive admission management system becomes more essential.

Let’s understand this from the perspective of a university still relying on traditional data management methods. Imagine you’re Mr. Grey, the admission director at a well-established University. He plans an online campaign to achieve the objective of maximum student lead generation. Apparently, after a month, the campaign went well, Mr. Grey’s team has acquired an indefinite number of leads but now things have become more daunting for him and as well his concerned teams. 

His resources are struggling every day with various problems including identifying lead sources, tracking applications, monitoring conversions, locating lost applications and documents, and more. Despite working tirelessly every day, managing these scattered workflows has become a never-ending puzzle for Mr. Grey and his admission team. 

So, how can implementing admission management software such as Meritto revolutionize enrollment management at Mr. Grey’s University and other educational institutions? 

Let’s find out…

Role of Meritto in the daily life of 1500+ educational organizations

Meritto is a purpose-built education CRM that acts as a comprehensive OS that proactively manages every aspect of their administration process. Let’s explore the real impact of an admission management system like Meritto in the daily workflows of educational institutions.

1. Scattered Data Silos

Problem: Many educational organizations follow the traditional administrative process in which they manage every department whether it be admission, accounts, staff, or other departments in scattered data silos. Furthermore, many organizations never realize this and keep working over the scattered data silos to achieve results. And, it leads to lead leakage, lead duplication, exhausted teams, and inflated marketing campaigns. 

Solution: Thanks to the data centralization functionality of an admission management system which captures data from multiple sources and ingests them in one platform. It means educational institutions can manage their student applications, sales activity, payment status, and much more in a centralized repository. 

2. 360° document management

Problem: In the traditional admission management approach, the data is managed in piles of documents. It makes it difficult for the administration to track the required data at a given time. 

Solution: An admission management system like Meritto stores and manages all applications, mark sheets, and other relevant documents in a centralized repository. It skips the problem of lost data and streamlines the entire enrollment process. Making it easier for admission teams to access the correct data, anytime. 

3. Automated workflow

Problem: Let’s take another example of Mr. Grey. His day starts with tracking 1000s of emails, SMS, and other data sources to connect with different prospects at a time. However, juggling through a multitude of documents and then connecting with the prospects deteriorates the enrollment rates. It results in loss of potential prospects, missed opportunities, delayed follow-ups, exhausted teams, etc. 

Solution: Using automation, an admission management software like Meritto automates the entire workflow of an educational organization. Starting from application review to successful admissions, it single-handedly ensures that basic evaluation checks are done before any manual intervention. This prowess of a comprehensive student online admission portal saves time for admission teams and enables them to focus on other prospective students. 

4. Effective communication

Problem: The traditional application management approach is inefficient and lacks transparency for prospective students. Applicants struggle to:

• Stay informed: They don’t receive timely updates on their application status, deadlines, or missing requirements.
• Communicate easily: There’s no centralized platform for applicants to ask questions or receive important information from the admissions office.
• Track progress: The application process is opaque, making it difficult for applicants to understand their standing and next steps.

This leads to frustration and confusion for applicants, potentially causing them to abandon their applications or choose another institution with a more streamlined process.

Solution: A student online admission portal such as Meritto offers super smooth communication. Making it convenient for admission staff to navigate through the prospective student journey with automated emails, sms, notifications, alerts, and much more. It keeps the applicants informed and eradicates any communication bottlenecks. 

5. Endless integrations

Problem: There are a variety of student online admission portal that offers centralised workflow management. However, most of them comes with a few limitations and among them limited integration features is a matter of concern for every educational organization. 

Solution: A robust student admission management system such as Meritto comes with infinite integration. Whether it finance, IT, accounts, marketing, sales, admissions, or any other administrative department. Using Meritto, you can ensure seamless exchange of information between multiple departments. 

6. In-depth analytics and real-time reports 

Problem: Making informed decisions about admissions is challenging due to limited data and outdated reporting. Admissions offices currently rely on:

• Static reports: These reports offer a snapshot in time and often lack the granularity needed for deep analysis.
• Manual data analysis: This is time-consuming and prone to human error, making it difficult to identify trends and patterns.
• Limited insights: Without real-time data on application progress, it’s challenging to pinpoint bottlenecks, optimize processes, and improve efficiency.

This lack of real-time data and actionable insights hinders an institution’s ability to:

• Identify and address application process inefficiencies: Delays and roadblocks remain undiscovered, impacting applicant experience and decision-making.
• Understand applicant trends: Institutions struggle to anticipate application volume and adjust resources accordingly.
• Make data-driven decisions: Admissions teams lack the real-time insights needed to optimize marketing strategies and outreach efforts.

Solution: Using a student admission management system such as Meritto, educational organizations can easily break data of admission cycle into in-dpeth insights. It allows them to understand applicant’s behaviour, team’s performance, and scale the entire workflow. 

7. Compliance and data privacy

Problem: Protecting sensitive applicant data is a critical, yet complex, challenge for admissions offices.

Currently, institutions face difficulties in:

• Ensuring data security: Manual processes and paper-based applications increase the risk of data breaches and unauthorized access.
• Maintaining compliance with data privacy regulations: Failure to comply with regulations like FERPA (Family Educational Rights and Privacy Act) can result in hefty fines and reputational damage.
• Controlling user access: Limited access controls make it difficult to restrict who can view and edit applicant information.

These challenges put applicant data at risk and expose institutions to legal and reputational repercussions. 

Solution:  Meritto is a student online admission portal that proactively prioritises data security and compliance in every step. It offers features such as role-wise data sharing, and frequent data privacy inspections to ensure that sensitive information is always stored in the right manner. 

Gearing up with Meritto for enrollment success

Meritto is a comprehensive admission management system that possess the caliber to keep your educational organization always ahead of the curve. For 1000+ educational organizations, Meritto is a testament of trust that saves the day of their administration departments and brings efficiency to the decentralized workflows. 

More than an admission management software, you can consider Meritto as a “JARVIS” for your admission teams. Yes, a “JARVIS” that simplifies the entire process of your enrollment journey and enables the educational organizations to do what they have been trained to do: ensuring best education and selecting bright students for the institution. 

With an admission management system like Meritto, you can forget the old daunting days:

• No more sorting of multiple documents
• No lead leakage
• No lead duplicity 
• No missed communications
• Exhausted teams

Let Meritto’s enrollment experts show you how our purpose-built CRM can transform your admissions process! Schedule your free 30-minute demo today and experience the potential of Meritto.

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